Administrative Generalist – Houston, TX

About the job

We are seeking a proactive and highly organized Administrative Generalist to support day-to-day operations and ensure smooth internal processes. This role provides cross-functional administrative support, coordinates logistics, assists HR and Finance activities, and serves as a go-to problem solver for the team.

This position is ideal for someone versatile, detail-oriented, and comfortable working across multiple functions in a fast-paced environment.

What you’ll do

• Manage calendars, meetings, agendas, minutes, and action items

• Coordinate travel arrangements, expense reports, and reimbursements

• Handle office operations and vendor coordination, including supplies, equipment, facilities, mail, and shipping

• Support HR operations, including onboarding/offboarding checklists, employee records, and HRIS updates

• Assist Finance processes, such as invoice processing, purchase orders, and basic reconciliations

• Draft and proofread internal communications, SOPs, presentations, and documentation

• Maintain trackers, shared drives, and generate basic reports or dashboards

• Ensure compliance with confidentiality, data protection, and security procedures

• Support small projects and initiatives (events, office moves, policy rollouts)

What we’re looking for

• 2+ years of experience in administrative, operations, or office support roles

• Strong organizational skills with the ability to manage multiple priorities

• Clear written and verbal communication skills in English

• Proficiency with Google Workspace or Microsoft 365 (Docs/Sheets/Slides, Outlook/Excel/PowerPoint)

• Experience using calendar tools, expense platforms, and collaboration tools (Slack/Teams, Zoom/Meet)

• High level of discretion and confidentiality

• Service-oriented mindset with strong problem-solving skills

• Spanish preferred

Nice to have

• Experience with HRIS systems (Rippling, BambooHR, Workday)

• Familiarity with project or ticketing tools (Jira, Asana, Notion)

• Basic Excel or Google Sheets skills (lookups, pivot tables)

• Experience coordinating internal events or initiatives